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Renew individual CPA license

It is the responsibility of the licensee to renew their license, if they so choose, regardless if the licensee receives a reminder notice for renewal from the VBOA.

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All licensed Virginia CPAs must renew their individual license annually. In general, an individual CPA license expires on the last day of the month in which the license was originally issued. Licensees may visit the VBOA’s Licensee Search to determine when their license is due to expire. An individual CPA license may be renewed within 90 days of expiration.

The renewal fee is $60. If the renewal fee is not paid by the expiration date, the CPA license will go into Expired status.

There is no additional 12-month period to renew your license. Unrenewed licensees will automatically go into Expired status the day after the renewal is due.

Beginning July 1, 2017, § 54.1-4413.2. of the Code of Virginia that references the renewal and reinstatement of licenses changed, thereby eliminating the additional 12-month period for renewals. The Active-Renewal Fee Delinquent status for Virginia CPA licensees was discontinued. Licensees who currently hold the Active-Renewal Fee Delinquent status as of July 1, 2017, will remain in that status until the license is renewed or expires.

Once the license goes into Expired status, it will be the responsibility of the licensee to reinstate the license. There is a $350 reinstatement fee. If the reinstatement application is received by the VBOA within 12 months of license expiration, the date of the reinstatement, if approved, will be effective as of the date it expired. However, any reinstatement application received after 12 months of license expiration, the date of reinstatement will be effective as of the date the reinstatement application is approved.

The VBOA transmits renewal notices approximately 30-60 days prior to expiration of the license and approximately 15 days prior to the expiration. In accordance with Board regulation 18VAC5-22-170C, the VBOA transmits license renewal notices electronically unless a licensee is unable to communicate electronically (in which case a notice will be sent via USPS). However, § 54.1-4413.2.of the Code of Virginia, places the responsibility for renewing a Virginia license on its holder, and that responsibility is not affected by whether the holder receives a license renewal notice.

Renewal requires affirmation of meeting CPE requirements. Do not submit CPE documentation with renewal unless specifically instructed by the VBOA as part of a CPE audit/review process. CPE documentation must be retained for a minimum of four calendar-years preceding the current calendar-year.

The VBOA generally updates its records within 24 hours after online processing. Check the VBOA Licensee Search to verify that a license has been renewed.

If renewal is not possible online, contact the VBOA. Download the Individual CPA License Renewal Form to renew a license manually and mail it to the VBOA for processing. The VBOA applies a $25 fee for manual renewals.

Choose not to renew

Due to retirement or voluntary surrender
The VBOA does not authorize a retired/inactive status for CPAs. Upon retirement, a licensee must choose to continue to renew a license or voluntarily surrender the CPA license.

A licensee must maintain an individual CPA license in order to continue using the CPA title in Virginia and maintain CPE.

Licensees not currently providing services to the public or to or on behalf of an employer must apply and be approved for the Active – CPE Exempt status before discontinuing CPE requirements.

In order to qualify for the Active – CPE Exempt status your current job duties may not require a substantial use of accounting, financial, tax or other skills that are relevant, as determined by the VBOA.

Contact the VBOA if choosing not to renew an individual CPA license due to retirement or voluntary surrender. The licensee’s record will be updated to Voluntarily Surrender; otherwise, the record will reflect Expired status.

During the time in which the license is in Expired status, the individual may not use the CPA title or provide attest or compilation services until reinstatement of their individual CPA license (shown as Active) is posted on the Licensee Search and therefore, made available for public confirmation.