How do I . . .
- Reinstate my license?
- Retire or voluntarily surrender my license?
- Update my contact information with the VBOA?
Renew Individual CPA License
It is the responsibility of the licensee to renew their license, if they so choose, regardless if the licensee receives a reminder notice for renewal from the VBOA.
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All licensed Virginia CPAs must renew their individual license annually. In general, an Individual CPA License expires on the last day of the month in which the license was originally issued. Licensees may visit the Virginia Board of Accountancy’s (VBOA) Licensee Search to determine when their license is due to expire. An Individual CPA License may be renewed within 40 days of expiration.
The VBOA transmits renewal notices approximately 30 days prior to expiration of the license (followed by a 2nd notice approximately 60 days after expiration). In accordance with Board Regulation 18VAC5-22-170C, the VBOA transmits license renewal notices electronically unless a licensee is unable to communicate electronically (in which case a notice will be sent via USPS). However, § 54.1-4413.2, Code of Virginia, places the responsibility for renewing a Virginia license on its holder, and that responsibility is not affected by whether the holder receives a license renewal notice.
See § 54.1-4413.2, Code of Virginia, for details regarding renewal of an Individual CPA License.
A Virginia license provides its holder with a 12-month privilege to use the CPA title in Virginia or provide attest or compilation services to persons and entities located in Virginia.
The individual holding the license has an additional 12-month period after the expiration of a license to renew the license. During this additional 12-month period, the licensee status will show "Active-Renewal Fee Delinquent", although during this additional period, the individual is considered to be holding a Virginia license. If the license is not renewed by the end of the additional 12-month period, the license is considered to be “Expired” and the individual no longer holds a Virginia license, which would then require a license reinstatement.
The VBOA may prescribe renewal fees and requirements that increase based on the amount of time the individual allows to elapse before applying for renewal. The VBOA applies a $100 late fee if not paid by the expiration date.
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Renewal requires affirmation of meeting CPE requirements. Do not submit CPE documentation with renewal unless specifically instructed by the VBOA as part of a CPE audit/review process. CPE documentation must be retained for a minimum of 3 calendar-years preceding the current calendar-year.
The VBOA generally updates its records within 24 hours after online processing. Check the VBOA Licensee Search to verify that a license has been renewed.
If renewal is not possible online, contact the VBOA. Download the Individual CPA License Renewal Form to renew a license manually and mail it to the VBOA for processing. The VBOA applies a $25 fee for manual renewals.
Due to Retirement or Voluntary Surrender. The VBOA does not authorize a retired/inactive status for CPAs. Upon retirement, a licensee must choose to continue to renew a license or voluntarily surrender the CPA license.
A licensee must maintain an Individual CPA License in order to continue using the CPA title in Virginia. However, in accordance with Board Regulation 18VAC5-22-90D, if during the current calendar-year an individual who holds a Virginia license did not provide services to the public using the CPA title or to an employer using the CPA title that individual is not required to obtain CPE during the 3 calendar-year period ending with the current calendar-year. If an individual chooses not to renew their Individual CPA License, the individual may not use the CPA title in Virginia.
Contact the VBOA if choosing not to renew an Individual CPA License due to retirement or voluntary surrender. The licensee’s record will be updated to “Voluntarily Surrender”; otherwise, the record will reflect “Expired” status.
The individual may apply for reinstatement if the CPA license was voluntarily surrendered and at a later date the individual chooses to provide services. At least 120 hours of CPE will be required prior to using the CPA title in Virginia and providing services to the public or to an employer, including a 2-hour Virginia-specific ethics course.
During the time in which the license is in “Expired” status, the individual may not use the CPA title or provide attest or compilation services until reinstatement of their Individual CPA License (shown as Active) is posted on the Licensee Search and therefore, made available for public confirmation.